Oregon State Board
Meeting Minutes
Oregon State Administrative Committee Board Meeting
Saturday December 3, 2011 – Beaverton, Oregon
Oregon State Administrative Committee Meeting
March 27, 2011 - Eugene, OR
Meeting adjourned
USAG Oregon Women’s Program
State Administrative Committee Meeting
State Administrative Committee Meeting
June 6, 2010 Salem, OR
USAG Oregon Women’s Program
State Committee Minutes – Eugene, OR.
Friday, July 11, 2008
Members Present:
Chairman Kristin Wemm
JO Rep Absent
TOPS Rep Phil Sappington
Judges Rep Ann Heppner
Owners Rep Jacque Wagner
Southern Rep Heidi Fogarty
Central Rep Francine LeBlanc
Northern Rep Absent
Coaches Rep Matt Zollitsh
Secretary Molly Gill
Annual Checklist:
Age Divisions – The age grouping method used during the last competitive year was good for the athletes but was challenging for the host club. The board discussed the option of staying with the same method or changing to a new method. The final decision was to leave it the same for one more competitive year.
Declaration Date – This year the drop back date is February 18th. Which is the WEDNESDAY after the MAC Open.
Important Dates –
Regional Congress Oct. 10th – 12th
Hot Shots Camp Oct. 18th
High Tech Camp Nov. 8th
L4 Sectionals Nov. 15th
Super Camp Nov. 15th
L5/6 Fall Sectionals Nov. 22nd
Thanksgiving Nov. 27th
Level 5/6 State Dec. 6th
Level 7 – 10 State Meet March 28th – 29th
Easter April 12th
Level 8 – 10 Regionals April 17th – 19th
Level 4-6 State April 25-26th
Level 9 Westerns May 7th – 10th
Level 10 Nationals May 14th – 17th
State Meets for Levels 1 thru 3 – The board discussed our interest in this concept as a state and we decided that we are not interested.
Sub-divisions within levels? – Other states are using this in their states and the board discussed if Oregon feels the need to have sub-divisions. The board decided that our state just does not have the numbers to warrant such an action.
Number of Oregon State Meets – The board discussed changing the compulsory spring sectionals to a spring state meet. The option of having level 7’s at the fall compulsory state was also discussed but there was no interest.
Motion – To make the compulsory championship meet in the spring to a state meet with only 2 judge panels.
Motion – Molly Gill
Motion 2nd – Ann Heppner
Motion Passed – 1 opposed, 1 abstained
*Note – the number of judges per panel for this meet will be reviewed after the Fall Compulsory State.
Qualifying to Championships –
Level 4/5/6 to Sectionals: 31.0 AA 1 time
Level 5/6 to State from Sectionals in the Fall:
Top 72 regardless of score
Level 7 – 10: 32.0 1 time
Motion – To make the spring compulsory state qualifying score 31.0 AA 1 time.
Motion – Heidi Fogarty
2nd - Phil Sappington
Motion Passed – all in favor.
8. Number of judges per panel for Compulsory State in the fall and Optional State in the spring will stay as previously voted on – 4 judges per panel.
9. Event Specialists and Qualifying Scores
Event specialists are allowed at level 7 and above.
Event specialist can qualify for Regionals at level 8 and above.
The board discussed how our state currently structures event specialists. No change will be made at this time.
Championship Meets:
Team Awards – These will stay as set for the previous competitive year.
Individual and Achievement Awards – These will also stay the same as the previous competitive year.
Entry Fees –
Achievement Award Score Ranges – These will also stay as previously set.
Officials’ Contractor for Judging Assignments will stay NAWGJ
Championship Meet Bids:
- Optional State - OGA
- Compulsory State - Gymnastics Plus
- L4 Fall Sectionals - North – None
South – Athletic Edge
- L5/6 Fall Sectionals - North - Sunburst
South - Umpqua Valley
- Spring Compulsory State Gymnastics NW
Judges Selection:
Kristin handed out the list of eligible judges to judge at championship meets. Affiliation and levels of experience were discussed and the board members were asked to give their top 20 choices for all championship meets and their top 6 Regionals.
New Business:
Club of the Year – Matt spoke about how California does a point system according to State Meet placements.
Motion – To institute a Linda Mulvihill Oregon Team Award and use the same point system as applied in California.
Motion – Matt Zollitsch
2nd – Phil Sappington
Motion Passed – All in favor.
Meet Bidding System - The board discussed the way we assign clubs to various weekends. It was decided that certain meets have precedence due to longevity and locality. The others will be drawn for order of bidding.
State Meeting – A list needs to be made for efficient event planning. A board member will be in charge of planning and delegating the state meeting so that Kristin is not left to do all of the planning on top of her other duties. Matt stepped forward and said that he would be willing to take that on.
Financial reimbursement accommodations for the 4 judge panels host club.
Motion - $1500 will be given to the host club to cover costs to run a 4 judge panel state meet.
Motion – Jacque Wagner
2nd - Ann Heppner
Passed
Motion – This reimbursement will be done retroactively to the host of the previous Optional State Meet of 2008.
Motion – Jacque Wagner
2nd - Ann Heppner
Passed (1 abstain)
The board discussed ways to financially assist judges who will be going to the national course next summer. Jacque offered to organize a raffle to help raise money for that fund.
Motion to Adjourn at 10:35:
Motion – Francine LeBlanc
2nd - Jacque Wagner
Signed Heidi Fogarty with changes as amended above
State Administrative Committee Meeting
December 1st, 2007
10:15 PM at the Oregon Gymnastics Academy
Members Present:
Chairman Kristin Wemm
JO Rep John Sahlein
TOPS Rep Phil Sappington
Judges Rep Ann Heppner
Southern Rep Heidi Ringo
Northern Rep Holly Dober
Coaches Rep James Thompson
Central Rep Francine LeBlanc
Owners Rep excused
Secretary Molly Gill
Non-Members Present:
Reg. Chair Meg Doxtator
CPE Coordinator Lynda Carlson
The USAG Regional Chair wanted to remind the board that whenever there is a question concerning state policy making or the responsibilities of the state USAG Committee that we should always defer to the Rules and Policies. She highly recommends that we order a new one each year.
Kristin discussed how time consuming the maintenance of the state website had become and suggested that Phil Sappington be compensated for his time and efforts.
Motion – A motion was made that a $100 a month be paid to Phil Sappington for upkeep and maintenance of the State USAG website.
Motion – John Sahlein
Second – James Thompson
PASSED
The board discussed the necessity to further improve communications regarding championship meet information, especially flyers that are sent out by host clubs. It was decided that Phil would post all information sent to him from host clubs on the website.
The board set the Annual State Meeting for July 12th and 13th; the State Compulsory Training Camp will be held on July 26th and 27th. Kristin asked for ideas for clinicians to be submitted. A concern was mentioned about there being enough clinics offered for the 2007 – 2008 competitive year qualifying hours for CPE credits. Kristin mentioned that the Washington State Clinic is being held the last weekend in May and that there might be a possibility that Oregon could offer a judging clinic in June if needed.
The board decided that qualification to spring compulsories would stay the same for spring as they were for the fall. The board discussed the need for changes in age group categories.
Motion – Level 5 Age Groups will be as follows:
7 to 8 year olds
9 year olds
10 to 11 year olds
12 and up
Level 6 Age Groups will be as follows:
7 to 9 year olds
10 year olds
11 to 12 year olds
13 and up
Motion – John Sahlein
Second – Phil Sappington
PASSED
Review of Current Year
The board had a brief discussion and decided to table this for another time.
Selection of Optional State
Kristin handed out a spreadsheet that listed the eligible judges and each judges statistical point standings as far as years of experience, number of meets judged, and if they had any club affiliations. Each board member was asked to hand in a list of their top 17 choices from that list.
4 Judge Panels at the Fall State Compulsory Meet
After a brief discussion a motion was made:
Motion – To have 4 judge panels on each event at the Fall State Compulsory Meet.
Motion – James Thompson
Second – Phil Sappington
PASSED
5 in favor 3 opposed
The board decided that any other items that needed to be discussed would be tabled until the board meeting to be held in conjunction with the Optional State Meet.
11:40 PM a motion was made to adjourn the meeting.
Motion – Molly Gill
Second – Phil Sappington
State Committee Minutes – Beaverton, OR.
Friday, June 22nd , 2007
Members Present:
Chairman Kristin Wemm
JO Rep John Sahlein
TOPS Rep Phil Sappington
Judges Rep Ann Heppner
Owners Rep Jacque Wagner
Southern Rep Heidi Ringo
Northern Rep Holly Dober
Coaches Rep James Thompson
Secretary Molly Gill
Non-Members Present:
RACC elect Meg Doxtator
NAWGJ State Chair Lisa Boylan
CPE Coordinator Lynda Carlson
Previous Minutes Approved via E-Mail
Annual Meeting Checklist
Determine the age groups for Level 7 and below:
- Kristin mentioned that last year we made a change and separated the 7 thru 10-year-old age group from the11 years old but the numbers did not quite match up. The board discussed how many athletes per age group are too much.
Motion – If an age group has more than 20 then we will split the age group.
Motion – James Thompson
2nd – John Sahlein
Passed
Determine the age divisions for Level 9 and 10 at State
- Kristin mentioned that the National USAG office splits the age group via an even distribution according to birthdays. Since we have the information before the State Meet we can change this or leave it the same. The board decided to leave this as per the USAG National office guidelines.
Determine the date of Optional State
The board discussed which weekends are acceptable according to the Regional Meet date of April 18th – 19th. The board has asked the Regional Chair elect to look into having the Optional State Meet only two weeks previous to the Regional Meet. The board prefers having the meet the weekend of April 5th – 6th.
Determining the drop back date.
The board determined that February 13th would still be the drop back date as it has been in years past. This is also the specialist declaration date as well the petition for an out of state meet to count as a qualifying meet to the state meet.
Determine championship qualification procedures for Levels 4 thru 10.
- The board discussed how the state has previously qualified for these meets.
Motion – At level 5 and 6 the qualifying standard from Sectionals to State is via placement in the top 72 at their Sectionals no matter what the all-around score.
Motion – James Thompson
2nd – Phil Sappington
Motion discussed
5 in favor
3 opposed
Passed
Determine if a Level 4 State Meet will be conducted.
Motion – Create an extra session at the Compulsory State Meet for the top 35 Level 4’s overall, regardless of score, from each sectional to compete in a special Level 4 challenge.
Motion – Ann Heppner
2nd – Holly Dober
7 in favor
1 opposed
Passed
Motion – The qualifying score to Level 5 and 6 Sectionals should be a 32.0 all around one time.
Motion – Molly Gill
Not 2nded
Motion discussed
Determine the placement and draw procedures for Sectional meets.
Kristin reviewed the current procedures used in our state and the board discussed what was actually done during the last competitive seasons.
Motion – For the Fall Sectional Championship meets a random draw will be done for session placements according to age group, for team placement for starting event, and for team competitive order within their rotation.
Motion – Phil Sappington
2nd – Ann Heppner
Passed
*Clarification as per R & P for all culminating championship meets a random draw must be done for all athletes for competition order per rotation.
Determine if State Meets will be held in Fall or Spring for Level 1 – 7
The board discussed that we did not want to see any changes at this current time.
Determine the number of judges per panel at State meets.
The board discussed what we currently have.
Motion – To have 4 judge panels at all optional levels, 7 – 10, at the Optional State Meet.
Motion – James Thompson
2nd – Phil Sappington
Motion discussed
Passed
Discuss the criteria for judges for level 1-3 and Prep Opt.
The board decided that there would be no changes and that we would go with the USAG recommended criteria.
Review awards and bids for Championship meets.
Bids: Level 4 - Sunburst – North; Athletic Edge – South (ABK had expressed an interest but no bid form was submitted as of 6/22/07)
Level 5/6 Sectionals – Sunburst – North; Cascade All-Stars South
Level 5/6 State and Level 4 Challenge – OGA
Level 7 – 10 State – SOGA
Level 4/5/6 Spring Sectionals – Cascade All-Stars – South; North currently does not have a bid.
Motion – Accept bid meets as they stand with the exception that Sunburst will only be awarded one of the meets that they bided for; they will be allowed to choose.
Motion – John Sahlein
2nd – Ann Heppner
Passed – Jacque Wagner abstained
Determine if event specialists will be allowed at Level 7 – 10.
Motion – Continue having event specialists at Level’s 7 –10 and awards being
per R & P.
Motion – John Sahlein
2nd – Heidi Ringo
Passed
Review entry fees.
The board discussed the current fees.
Motion – Raise the entry fee for Optional State Meet to $85 max per athlete.
Motion – Phil Sappington
2nd – James Thompson
Passed
Motion – Raise the entry fee for Compulsory Sectionals and State to $60 max per athlete.
Motion – Jacque Wagner
2nd – John Sahlein
Passed
Determine entry deadlines and penalties for late entries.
The board reviewed previous discussions on this matter. Kristin discussed other issues we are having about clubs submitting rosters and meet information to the tabulator. Kristin proposed that we put a fee on those who are late in submitting this information.
Motion – To institute a $100 fee on the meet director who has not submitted their sanction forms and meet results to the State Chair within 3 business days of the meet along with a payment for head tax. One warning will be given per meet host.
Motion – Ann Heppner
2nd – Phil Sappington
Passed
Review Open Scoring at State Meets
The board discussed the USAG recommendations and determined no changes would be made.
Review the method of calculating team scores for State and Sectional Meets.
The board discussed what actually occurred during the past year and reviewed the current methods that we use.
Motion – Team awards at Levels 9 and 10 go out 3 placements no matter what the number of athletes is on an individual team.
Motion – James Thompson
2nd – Phil Sappington
7 in favor
1 opposed
Passed
Review the procedure for responding to sanction violations.
The board discussed previous problems and how responses were handled. Kristin read the National USAG guidelines for this issue. Kristin reviewed the State USAG guidelines for handling this issue. Phil will have these guidelines posted on the website.
Review judges assigning.
Kristin reviewed that we currently use our State NAWGJ and the board decided we would not change this.
New Business
Judges Selection for Championship Meets
Ann Heppner submitted a rough draft of a form that judges would fill out to give information to the board in order to aid the board in choosing judges for championship meets. The board discussed any changes that needed to be made to this form and when the form should be handed out to the judges and when the form should be returned. The State Chair asked that the form be handed out to all judges by July 1st and the form be returned to the USAG judge’s rep., Ann Heppner, by August 1st. Kristin reviewed how the Ohio USAG board currently ranks their judges to select out their top 20 judges. Once forms have been returned the board will decide on how they will use the information to determine how the judges would be selected for Championship meets.
Coach and Judge of the Year
The board discussed on how the state has voted on these awards in the past and how we wanted the to vote on them in the future. The issue was tabled for further discussion.
Financial Report
- Kristin handed out a current financial spreadsheet.
Meeting Adjourned
Motion – James Thompson
2nd – John Sahlein
State Committee Minutes – Coos Bay, OR.
Saturday, March 31st, 2007
Members Present:
Chairman Kristin Wemm
JO Rep John Sahlein
TOPS Rep Phil Sappington
Judges Rep Ann Heppner
Owners Rep Jacque Wagner
Southern Rep Heidi Ringo
Northern Rep excused
Coaches Rep James Thompson
Secretary Molly Gill
Non-Members Present:
Reg Chair Ruth Sandoz
RACC elect Meg Doxtator
NAWGJ State Chair Lisa Boylan
In the future Molly will sign off on the minutes as the writer of the meeting minutes.
Motion – Approval of previous minutes
Motion- Phil Sappington
2nd – James Thompson
Passed
New Business
In the future we will approve meeting minutes via e-mail and electronically initial them and send them back to Kristin within two weeks.
Upcoming events:
State Meeting – June 23rd location still to be determined
Kristin needs assistance in locating clinicians and deciding schedule.
Proposed sessions and ideas:
Meet scheduling
Meet Director Training
Preschool Gymnastics – possible clinicians Richard Samuels and Jeff Lulla
Coaches’ session – possible clinicians Neil Resnick and Mike Chaplin
Judges Track – Do in conjunction with the coaches’ track, possible clinician Sue Graff
Allow one pro member per club to attend for free
Compulsory Training Camp – July 28 & 29
James and Holly are going to be in charge of finding the location and getting clinicians as well as developing a flyer
It is free to any coaches and judges that want to come
Kristin will supply a flyer from last year with the registration details
Phil brought up the issue of having matching equipment at invitational meets.
The State board would like to remind meet hosts that rules and policies states on page 36 that specific equipment must be listed in their meet information packet. The state board suggests that your equipment is matching when having two sets of equipment.
Phil would like to see that an athlete must compete at State under the same club number that they qualified with during the regular season. Ruth is going to look into whether or not the state board has the authority to motion on this.
Jacque has brought up the issue of not having a Central Oregon Rep. Kristin is going to follow through with this and work on getting this position filled.
Kristin suggested that we look at the issue of the board member terms and revisit the issue at the board meeting in June.
Kristin has asked Heidi to put together a championship meet packet that would be given to future meet hosts.
The board members discussed the selection of Sectional Judges. Each member was given a list of available judges and was asked to give a list of 8 judges for each of the two sectional meets and one alternate per meet.
Kristin discussed the issue of athlete rosters not being turned into the championship meet host within 2 weeks of the meet.
Motion – A motion was made that a designated board member would call/e-mail all gyms that do not have a roster in within 3 weeks of the championship meet to give them a warning that if their roster is not turned in within 10 days of the meet, as per rules and policies, that they would be fined $25 per athlete.
Motion – Ann Heppner
Second – Heidi Ringo
Passed
Kristin brought up the issue of gymnasts who are unable to compete at their designated session due to religious affiliation. Ann brought attention to an update that was recently listed in the July 2006 issue of Technique on page 28 that specifically deals with that situation.
John brought up that Laurie Reid has asked that we poll the coaches of our Level 10’s going to the Regional Championship meet as to their preference as to whether or not there should be two small sessions or one large session.
IV Financial Report
Kristin mentioned that we had a sizable amount of money in the state savings account.
Motion – To provide reimbursement for National Congress registration fees to state board members.
Motion – James Thompson
2nd – Ann Heppner
Passed
Meeting adjourned 10:25 pm
Motion – Ann Heppner
2nd – Heidi Ringo
1USAG Oregon Women’s Program
State Committee Minutes - Estacada, OR.
Sunday, Dec. 3rd, 2006
I. Roll Call and Agenda
Members Present:
Chairman Kristin Wemm
JO Rep John Sahlein
TOPS Rep Phil Sappington
Judges Rep Ann Heppner
Owners Rep excused
Southern Rep Heidi Ringo
Northern Rep Holly Dober
Coaches Rep James Thompson
Secretary Molly Gill
Non-Members Present:
CPE Coord. Lynda Carlson
II. Approval of Meeting Minutes
Kristin clarified that the decision to have everyone who scored a 32.0 all around at Sectionals would qualify to compete at State was made due to the vagueness of previous minutes. The intention was for the top 72 to be guaranteed if they scored a 32.00. The meeting minutes will be amended pending resolution of qualifying of procedures.
James brought up the nature of awards given at Sectional and State championship meets.
Motion - Amend previous minutes under Awards and State Championships to read “Medals will be given at State for 1st, 2nd, and 3rd placements in events and AA and placement ribbons will be given for 4th thru 10th place in event and rosettes in the AA; or 50% of entrants in age groups whichever is less. Ex; If 16 gymnasts in an age group than 8 placements will be given, if 24 entrants than 10 placements will be given, if 10 gymnasts than 5 placements will be given.
Motion - James Thompson
2nd - Ann Heppner
Passed
Age groups for levels 4,5, and 6 were amended on the website on 11/8/06 to read:
Level 4: 6-8; 9-10; 11 +
Level 5: 7-9; 10-11; 12+
Level 6: 7-10; 11-12; 13+
James discussed team placements at championship meets.
Motion - James motioned to amend the wording for team competition to read:
Team competition awards will be decided by the top 3 scores per event per team and are awarded to the top 5 teams at all state championship for levels 4 thru 8 and the top 3 teams for levels 9 and 10; the top 3 teams are awarded at all sectional championship meets.
Motion -John Sahlein
2nd - James Thompson
Passed
Motion - Approve the minutes as amended.
Motion -James Thompson
2nd - Holly Dober
III Old Business
Kristin let the board know that the results of Regional Judges selection are as follows:
Linda Mulvihill - Meet Ref
Ruth Sandoz, Ann Heppner, Genie McElroy, and Lisa Boylan will be judging.
The new rules for Open Optional has been decided will be placed on the website.
The board members discussed the selection of judges for championship meets.
A new set of criterions is being composed to help with the board’s selection of judges to be instituted in 2007.
Motion- The following judges have been selected to judge at Optional State:
Linda Mulvihill - as designated Meet Referee
Levels 7 thru 10:
Ann Heppner
Genie McElroy
Ruth Sandoz
Lisa Boylan
Debbie Anderson
Maureen Blair
Hillarie Selland
Lulu Blake
1st Alternate: Chris Bowles
2nd Alternate: Molly Gill
The Levels 9 and 10 session only will add the following judges:
Chris Bowles
Katrina Cosgrove
Lydia McGranahan
Molly Gill
Kristin Wemm
Julie Lenkoff
Ann Dole
Francine Leblanc
1st Alternate - Julia Eagen
2nd Alternate - Barb Graisy
IV New Business
Kristin discussed the issue of out of state qualifying for championship meets.
Motion - A club can submit scores from an out of state meet to the State Chair in order to include scores for qualifying to a championship meet. A petition must be received before the drop back date of the season in question. This applies to all levels.
Motion -Molly Gill
2nd - Phil Sappington
Passed
V State Meeting Date
Kristin discussed the location and date of the state meeting.
The weekend of June 22nd to the 24th will be the weekend of the state meeting.
The state compulsory clinic will be the weekend of July 27th and 28th.
VI Compulsory Qualifying
The board discussed the general issues of compulsory qualifying:
Tabulators report
Seasons and Spring Meet
Level 4 State
Hosting off site
Team Competition
Random draw for sessions by age group
Motion - Assignment of age group to sessions by time will be in the random draw for championship meets.
Motion - Holly Dober
2nd - Heidi Ringo
Passed
Motion - A separate session will be added for team competition at State for levels 5 and 6.
Motion - Phil Sappington
2nd - Tabled for further discussion.
VII Age groups for Levels 9 and 10
It was discussed how the age groups for levels 9 and 10 should be determined.
Motion - Age groups should remain the same as the previous year.
Motion - James Thompson
2nd - Phil Sappington
Meeting adjourned at 8:45 pm
Motion - Ann Heppner
2nd - Holly Dober
USAG Oregon Women’s Program
State Committee Minutes – Corvallis, OR.
Friday, August 11th, 2006
Minutes are not official until approved at the next board meeting
Meeting called to order at 7:35 pm by Chair, Kristin Wemm
Roll Call and Introductions
Members Present:
Chairman Kristin Wemm
JO Rep John Sahlein
TOPs Rep Phil Sappington (also Web Manager)
Judges Rep Ann Heppner
Owners Rep Jacque Wagner
Southern Rep Heidi Ringo
Northern Rep Holly Dober
Coaches Rep James Thompson
No Central Rep
Non-Members Present:
CPE Coordinator Lynda Carlson
NAWGJ State Chair Lisa Boylan
Signed Confidentiality Agreements – No previous minutes to be approved.
Age Divisions:
Level 4 6-8 yrs old; 9-10 yrs old; 11& over
Level 5 7-10 yrs old; 11-12 yrs old; 13 & over
Level 6 7-11 yrs old; 12-13 yrs old; 14 & over
Level 7 8-10 yrs old; 11-12 yrs old; 13-14 yrs old; 15 & over
Level 8 8-10 yrs old; 11-12 yrs old; 13-14 yrs old; 15 & over
Level 9 Per USAG determinations
Level 10 Per USAG determinations
The board decided that all age groups would stay the same and that any age group that had 40 or more athletes would be divided for any pertaining championship meets.
Sectional Meets Procedures and Awards:
Kristin clarified that the host gym could decide the meet format as long as they had approval from the state board.
Currently awards are given for achievement and placement at sectional championships. The awards can be ordered by the host’s gym choice of suppliers and it is their financial responsibility.
Motion – All level 4 thru 6 sectional meet placement awards are to be given to 10 places per event and all-around; all level 4’s and 5’s will also receive achievement awards as well.
Motion: James Thompson
2nd: John Sahlein
Passed
Qualifying Scores
Kristin informed the board that currently the qualifying all-around score to Sectionals for levels 4 thru 6 is a 30.0 for both fall and spring.
The qualifying score to state for levels 5 & 6 is a 32.0 all-around with the top 72 guaranteed as long as they have a 32.0 AA.
Motion – The qualifying score to sectionals will be raised to a 31.0 AA for levels 4 thru 6 for both fall and spring.
Motion: Phil Sappington
2nd: James Thompson
Passed
Qualifying scores to state will remain the same.
VI. Awards for State Championships
Motion – Achievement and placement awards will be given at Level 5 state.
Motion: Phil Sappington
2nd: Holly Dober
Motion – Medals will be given at state for 1st, 2nd, and 3rd placements in events and AA and placement ribbons will be given for 4th thru 10th place in event and rosettes in the AA.
Motion: Molly Gill
2nd: James Thompson
Passed
Motion – The same awards for placement will also be given for the Level 6’s at state.
Motion: Heidi Ringo
2nd: Jacque Wagner
Passed
Motion – Placement awards at the optional state meet should be the same as at the compulsory state meet.
Motion: John Sahlein
2nd: Jacque Wagner
Passed
Kristin gave a clarification that the medals for the championship meets is regulated via the Rules and Policies and must be order thru A-1.
Team competition awards are currently decided by the top 3 scores per event per team and are awarded to the top 5 teams at all state championships, and the top 3 teams at all sectional championships. It was decided by the state board that this should remain the same.
Kristin clarified that event specialists is allowed and would be given separate awards as stated in the Rules and Policies. Qualifying scores is also determined per the R & P.
Kristin also clarified that the dates and host gyms for state was determined and confirmed at the State Scheduling meeting in May and that there would not be a level 4 state meet.
Motion – Open scoring will be used at the optional state meet as stated in the Rules and Policies.
Motion: James Thompson
2nd: Phil Sappington
Passed
It was determined by the state board that the qualifying scores to the option state meet would remain the same.
New Business
Motion – Level 3 competition will be allowed and blue, red, white and yellow color cards will be used as a means for scoring by a 1-judge panel, which would consist of an individual who is a USAG pro member. Achievement ribbons would be given that correspond with the color card score that is given.
Motion: Ann Heppner
2nd: Phil Sappington
Passed
Motion – A specialized ribbon will be given to any level 4 or 5 gymnast who achieves a 9.5 or higher score on any individual event at all competitions.
Motion: James Thompson
2nd: John Sahlein
Passed
New Score ranges for achievement ribbons:
9.5 or higher - red/white/blue vertical stripe
9.0 to 9.475 - blue
8.0 to 8.975 - red
7.5 to 7.975 - white
7.0 to 7.475 - yellow
Up to 7.0 participant
It was decided by the state board that Oregon NAWGJ would still be the contracting organization that the state would use for the assigning of judges.
Discussion was had that a clarification needed to be made concerning board usage as well as sting mats at state championship meets.
It was determined that the procedures for handling the violations of sanctions is per the R & P and should be listed on the state website.
Sectional and State Meet Admission and Entry Fees
Currently the entry fees for sectionals are $40 per gymnast; compulsory state is $50 per gymnast; and optional state is $65 per gymnast.
Discussion was had about gate fees and it was decided that the issue should be revisited at a later time.
Motion – The sectional entry fees will be raised to $50 max per gymnast.
Motion: Jacque Wagner
2nd: James Thompson
Passed
Selection of judges for the sectional and state meets
Lisa Boylan handed out a spreadsheet with the judges who are eligible to judge the compulsory state meet listing their rating as well as location and affiliation, if any.
Each board member gave a recommendation to Kristin of their choices for the compulsory state meet:
4 from the south, 4 from the north, and 2 alternates each from the south and the north.
Lisa Boylan handed out a spreadsheet with the judges who are eligible to judge the 9/10 optional state meet listing their rating as well as location and affiliation, if any. Each board member gave Kristin a list of 6 judges who they recommended to judge regionals. A final list will be submitted to the Regional USAG board.
Sectional lists will be revisited as soon as the compulsory state list is determined.
More New Business
The board members were given two sets of prep op rules to look at and were asked to get back to Kristin as to their preference.
Kristin announced that the Oregon State Handbook would be once again put into hard copy and distributed to all current members.
Motion – A tabulator for compulsory and optional championship qualification scores will be paid $200 a month for 9 months with a review of the fee after the first 3 months of logged hours.
Motion: John Sahlein
2nd: Jacque Wagner
Passed
Kristin will choose the person who will handle the 1099.
The board discussed that the JO Committee has made the state board charge of fundraising for the athletes who qualify to westerns and nationals. Kristin suggested some ideas towards additional state fundraising. It was determined that Jacque would gather information on doing a car raffle.
The next meeting will be at Regional Congress that is being hosted by the MAC. Time to be determined.
Meeting adjourned 11:08 pm
Motion: John Sahlein
2nd: Holly Dober